Sign guests in within seconds, screen them against your watchlist, and notify hosts by email, SMS, Slack or Teams — browser-based, works on any device you already own, one price for every office.
No credit card required · full Business-tier access while you evaluate
Built for every workplace front desk
How it works
No hardware to install and no IT project. Set up your workspace, stand a tablet at the door, and you are taking visitors.
Add your locations, invite your team and brand the kiosk with your logo and colours. Takes about ten minutes.
Open the live kiosk link on any tablet or spare browser. Visitors check themselves in — no app download required.
The moment a guest signs in, their host gets a notification — by email, SMS, Slack or Teams, whichever they prefer. Every visit lands in a searchable, audit-ready log.
Features
One platform for visitors, vendors, contractors and compliance — not a patchwork of sign-in sheets and spreadsheets.
Branded tablet check-in with custom visitor types, photo capture and instant badge numbers — visitors are signed in within seconds, no app download required.
Hosts invite guests ahead of time. Visitors arrive to a one-tap check-in using the arrival code from their confirmation email, or let calendar sync handle it automatically.
Connect Google Calendar or Outlook and external meeting attendees are automatically pre-registered — they arrive to a frictionless one-tap check-in without any manual invite.
The moment a guest checks in, their host is notified by email, SMS, Slack or Teams — whichever channel they prefer. No more chasing people down corridors.
Every check-in is screened against your internal watchlist in real time. Security alerts fire before any badge is issued and every flag is logged against the visit record.
Track recurring contractors, insurance expiry dates and site-access notes in one shared directory. Flag vendors as recurring so check-in is faster on repeat visits.
Capture NDA and safety policy acceptance at sign-in, stored permanently against every individual visit record and exportable for compliance review.
One tap to start a drill. Safety officers get a real-time headcount on any phone via a shareable link — no login needed. Mark each person accounted for and export the incident log.
Run every office from one account, each with its own kiosk, capacity limits, branding and visitor log — all on a single per-account price, not a per-location bill.
Live on-site headcount, 14-day visit trends, top hosts and a full tamper-evident audit trail for compliance. CSV export on every report.
Powered by Veriff — verify government-issued IDs at the kiosk for high-security sites. Pass/fail results and document type are stored against the visit record.
Issue API keys and stream visitor events into your access control, HR or BI systems in real time. Full CRUD for visits, locations and vendors.
Pricing
Two plans and one per-account price that covers every office — no per-location bill and no enterprise sales call. Start free for 14 days with full Business access.
Everything a single-site front desk needs to sign visitors in.
The complete visitor platform for multi-site teams.
Add-ons — bolt on only what you need, on either plan
Adds 5 locations, 10 kiosk devices and 165 staff accounts. Stack as many as you need — limits compound with each pack.
Unlock SMS, Slack and Teams host notifications on Starter. Connect your own Twilio account for SMS; Slack and Teams use free webhooks. Included in Business.
Government-ID scanning at the kiosk, powered by Veriff. Billed per verification at pass-through rates — $1.00 down to $0.50 as volume grows, with no fixed monthly fee.
A dedicated WelcomeDesk Support Lead will coordinate the transfer of your existing visitor records, hosts and settings — billed once, no ongoing charge.
FAQ
Everything you might want to know before you start your trial.
No. WelcomeDesk runs in the browser, so any tablet, laptop or spare screen can become a check-in kiosk. Open the live kiosk link, prop the device at your door and you are ready for visitors.
Your 14-day trial includes full Business-tier access with no credit card required. When it ends you simply pick the plan that fits — your data and settings stay exactly as you left them.
As soon as a visitor completes check-in, their host is notified with the visitor's name, company and badge number. Every plan notifies by email. SMS, Slack and Teams notifications are included in Business and available on Starter via the Communications add-on. Pre-registered guests can also be welcomed before they even arrive.
Yes. Starter covers 3 locations and Business covers up to 15, each with its own kiosks, branding, capacity limits and visitor log — all from a single account. Need more? The Capacity pack add-on adds 5 locations, 10 kiosks and 165 staff at a time and stacks, so you scale without switching plans.
Every check-in is recorded in a tamper-evident audit log, watchlist screening runs before any badge is issued, and NDA or safety-policy acceptance is stored against each visit for compliance.
The Business plan includes a REST API and outbound webhooks for visits, locations and vendors. On Starter you can add both with the Developer pack add-on. Google Calendar and Outlook can be connected to automatically pre-register meeting attendees as visitors.
From the blog
WelcomeDesk gets better every few weeks. Here's the latest — read the full story on the blog.
We have tripled the locations, kiosks and staff every plan includes — at no extra cost. As we scale, that capacity goes back to you.
Every location can now run the front desk its own way — fully self-service, assisted, or entirely receptionist-led with a quick walk-in form.
A new announcements feed and in-app notification bell mean product news and workspace activity reach your team without an email blast.
Create your workspace in minutes — free for 14 days, no card required.
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