Calendar Pre-Registration: Turn Every Meeting Into a One-Tap Check-In
Pre-registration has always been the fastest way to get a guest through your front desk. Today it gets faster still: WelcomeDesk now reads your team's calendars and registers visitors for you.
Your calendar already knows who's coming
Every external meeting in Google Calendar or Outlook is a visitor waiting to be registered. Until now, someone had to copy those names into WelcomeDesk by hand. That step is gone.
Connect a calendar once from Settings → Calendar, and WelcomeDesk watches it for new events. When it spots an attendee whose email domain doesn't match your workspace, it recognises an outside guest and pre-registers them against the meeting — host, date and time included.
Guests arrive to a one-tap check-in
A pre-registered guest doesn't fill in a form at the door. Their name is already waiting on the kiosk: they tap it, confirm, and they're in. The host is notified the moment they arrive, and the visit lands in your audit log like any other check-in.
Workspaces that prefer a human in the loop can keep one — you decide whether calendar guests are registered automatically or held for a host to approve.
Group pre-registration for bigger meetings
Board meetings, interview panels and supplier reviews rarely involve a single guest. The new group pre-registration flow lets a host register an entire party at once — everyone shares an arrival window, and the front desk sees them grouped together rather than scattered through the day's list.
See the week ahead at a glance
The dashboard gains a month calendar view. Instead of a flat list, expected visitors are laid out by day, so a receptionist can see Thursday's three interviews and Friday's contractor visit without scrolling. Click any day to drill into who's due.
Getting started
- Open Settings → Calendar and connect Google Calendar or Microsoft Outlook.
- Choose whether external attendees are auto-registered or held for host confirmation.
- That's it — the next meeting you book with an outside guest is pre-registered for you.
Calendar pre-registration is available now, with full access during your 14-day trial. It's the first of several front-desk upgrades we're shipping this quarter — more soon.
See WelcomeDesk at your front desk
Browser-based visitor management, one price for every office. Free for 14 days.
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